1. Healthy Communities by Design - Presented by Michael Swystun, Public Health Inspector 

See the presentation in the agenda package, available here. 

2. Yellowhead Regional Library - Presented by Hank Smit, Board Chair; Karla Palichuk,
Director; Wendy Sears Ilnicki, Assistant Director

1. Green Energy Agreement - Presented by Martin Taylor / Ewa Arsenault
At the July 9, 2019 Regular Meeting of Council, Administration was directed to bring forward information on green power. This report is before Council to obtain decisions from Council on with whom to procure electrical and natural gas for all municipal facilities and to decide how much of a “certified green” component, if any, to have for our electricity purchase. The Town has participated in the Alberta Municipal Services Corporation (AMSC) aggregate program since 2004. Our current agreement expired December 31, 2018. As such, Administration must enter into a new Agreement to procure electricity and natural gas for all Town-owned facilities.

The AMSC Energy Program carries a wide range of natural gas, electricity and optional green power products to balance cost and risk tolerance. Members can choose from 
variety of products. The Town will benefit from a customized procurement of energy option through competitive wholesale market pricing which will add stability and predictability when budgeting for our future electrical and natural gas needs.

It was moved that Council approve a three-year Energy agreement with AMSC. This motion carried. 

2. Inter-municipal Development Plan - Presented by Lorraine Walker
The Intermunicipal Development Plan (IDP) is a statutory plan mandated by the Province as per the requirements of the Municipal Government Act (MGA) that all municipalities that share a boundary must prepare an IDP. The IDP outlines mutually agreed upon objectives and policies for cooperation, coordination and development within the co-determined plan area.The Intermunicipal Development Plan (IDP) Bylaw #1133 attached to this report as Schedule A was given First Reading at the Regular Meeting of Council on April 16, 2019. A Public Hearing was held on May 21, 2019. Following the Public Hearing, edits were made to the draft IDP which included the removal of the Annexation Policy. Council provided Second Reading at a Special meeting of Council on July 16, 2019 and requested an information session with Administration for clarification of the document and the changes that were arrived at through the development of the final version of the IDP. This request was completed in an information session at a Special Meeting of Council on July 30, 2019 and the IDP was scheduled to be brought back on August 20, 2019 for Third/Final Reading. It was moved that Council approve third reading of Intermunicipal Development Plan Bylaw #1133; this motion carried. 

4. Appointment of Designated Officers Bylaw - Presented by Terri Williams
Administration within the Town of Hinton perform a variety of tasks each day, that in accordance with the Municipal Government Act, may only be performed by a Designated Officer.These tasks include, but are not limited to, such things as, signing cheques, signing minutes, signing agreements, signing bylaws, Clerk of the Assessment Review Board, Clerk of the Subdivision and Development Appeal Board, consolidation of bylaws and Assessor duties. It is standard practice that the CAO of a Municipality perform these tasks, that is, until such time that the community and the organization grow to a point that the CAO must refocus his time on higher level commitments.
The CAO focuses on being a policy advisor, a risk manager, staff development, team leadership, a bridge between Council and administration as well as a liaison with stakeholders such as the Federal and Provincial Governments, local businesses and neighbouring municipalities. The previous duties that the CAO performed, could be delegated to various staff members, with the exception of the SDAB Clerk, ARB Clerk and the Assessor. Those duties can only be performed by a Designated Officer.
It is Administrations desire to see Council appoint the positions of Designated Officers. This ensures continuity of designations, continued compliance with the Municipal Government Act and in the absence of an appointed Designated Officer, the ability to appoint a staff member as “Acting”.

Section 210 of the Municipal Government Act, states:
Council may by bylaw establish one or more positions to carry out the powers, duties and functions of a Designated Officer under this or any other enactment or bylaw. The bylaw must include which of the powers, duties and functions are to be exercised by each position. Council may give a position established any title the council considers appropriate. Unless otherwise provided by bylaw, all Designated Officers are subject to the supervision of and accountable to the Chief Administrative Officer.

 
It was moved that Council give first, second, and then unanimous consent and third reading to Town of Hinton Bylaw #1139, Appointment of Designated Officers Bylaw. The Bylaw carried. It was then moved that Council appoint Ms. Carla Fox to the Designated Officer position of Corporate Services Director. This motion carried. It was then moved that Council appoint Ms. Terri Williams to the Designated Officer position of Legislative Clerk. This motion carried. Finally, it was moved that Council appoint Mr. Warren Powers with Powers & Associates to the Designated Officer position of Assessor. This motion also carried. 

5. Regional Assessment Review Board Appointments - Presented by Terri Williams
The Specialized Municipality of Jasper, the Town of Edson, the Town of Grande Cache and the Town of Hinton, as Partner Municipalities, entered into an agreement in 2007 to establish an Inter-Municipal Assessment Review Board. Pursuant to section 454 of the Municipal Government Act, a Council must by bylaw establish a Local Assessment Review Board and a Composite Assessment Review Board. Pursuant to section 455 of the Municipal Government Act, two or more Councils may agree to jointly establish a Local Assessment Review Board and a Composite Assessment Review Board to have jurisdiction in their municipalities as a Regional Assessment Review Board. Bylaw #1123, the Regional Assessment Review Board Bylaw, provides for the establishment of a joint Local Assessment Review Board and a joint Composite Assessment Review Board with the Partner Municipalities to be known as the West Yellowhead Regional Assessment Review Board. The Town of Grande Cache has withdrawn from the Inter-Municipal Assessment Review Board due to their dissolution into a Hamlet of the M. D. of Greenview. The M. D. of Greenview has an established Assessment Review Board. It was moved that Council appoint Michelle Deschene as the Designated Clerk for the West Yellowhead Regional Assessment Review Board, for a one year term starting July 1, 2019. This motion carried. It was then moved that Council appoint Paul Butler as the Designated Chair for the West Yellowhead Regional Assessment Review Board, for a one year term starting July 1, 2019 and that the Designated Chair’s remuneration and expenses follow the Town of Hinton’s Council Remuneration Policy CL 1103. This motion carried.  It was then moved that Council rescind the appointment of Doug Kopp as an Assessment Review Board member.  It was moved that Council appoint John Croken as an Assessment Review Board member for a term of one year from September 1, 2019 to August 31, 2020. This motion carried. 

6. Exception to Purchasing Policy 016 - Presented by Nikiea Hope
The current Purchasing Policy 016 does not effectively address the process for acquiring professional services and places unnecessary restrictions for obtaining these services. Administration intends to perform a review of Policy 016 as time permits. An exception to the Policy was made, with CAO and Director of Corporate Services approval, to allow obtaining the necessary professional services in a timely fashion. It was moved that Council accept the Exception to Purchasing Policy 016 report as information. This motion carried. 

Councillor Jo-Ann Race: Councillor Race reported having attended a meeting with MLA Long, at which the Hillcrest Estates was toured. This meeting, Race reported, is partially responsible for the coming visit of Minister Nate Glubish to visit and discuss concerns with residents. 

Councillor Dewly Nelson: Councillor Nelson reported having attended a site selection meeting with EDO Scott Kovatch and interested potential investors, saying he was impressed to see the work of an EDO in action. 

Councillor Trevor Haas: Councilor Haas reported having attended a Golf Society meeting on behalf of Councillor Maguhn. Haas detailed that the society is having some difficulty due to the rainy season, and then went on to detail a meeting with yellowhead county also attended by Councillor Race and CAO Taylor. Haas concluded by speaking to upcoming events, the Wellness fair and Info and Registration fair. 

Councillor Tyler Waugh: Councillor Waugh had nothing to report. 

Councillor Ryan Maguhn: Councillor Maguhn shared his thanks to Councillor Haas for attending the Golf meeting in his stead. 

Deputy Mayor Albert Ostashek: Deputy Mayor Ostashek reported having attended the first of the Beaver Boardwalk Committee meetings, saying that they have established a road map for moving forward. Ostashek expects that the following the next meeting a vision will be determined and brought forward to council to consider. Ostashek concluded by speaking to the Wanouchi visit, thanking Jenna Altrogge for her role as tour guide, as well as RCMP and Fire hall staff for their extensive work welcoming and engaging the visitors.

CAO Martin Taylor: CAO Taylor shared his thanks to Interim ISB Director Jace Rush for his time thus far, saying he has been instrumental to the organization. Taylor went on to discuss the coming months, saying it will be a busy time for the organization and Council alike.