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1. RCMP Quarterly Report - Presented by S/Sgt. Chris Murphy
View the presentation in the agenda package, available here.

2. Automated Traffic Enforcement Quarterly Report - Presented by Todd Martens and S/Sgt. Chris Murphy
View the presentation in the agenda package, available here.

There were no public hearings. 

1. Public Participation Policy #1209 Approval - Presented by Mike Koziol
Administration erred in bringing the Public Participation Policy #1209 forward through the Bylaw approval process. As such, Administration is requesting that the related motions be rescinded and the Policy be approved. It was moved that Council rescind the following motions:

This motion carried. It was then moved that Council approve Public Participation Policy #1209 as presented in Attachment #1. This motion also carried. 

2. Cannabis Public Engagement Results (Memo) - Presented by Joshua Yaworski
Recreational cannabis will be legalized across Canada on October 17, 2018. Provincial legislation provides the opportunity for municipalities to set bylaws regulating the consumption and sale of cannabis. As such, the Business License Bylaw and the Land Use Bylaw are being amended and the Cannabis Consumption Bylaw is being developed. With these revised and new bylaws, obtaining the public perspective, as per the Public Participation Policy #1209, was deemed necessary to support Council’s decision-making processes. The memorandum was accepted by Council as information. 

3. Hinton Mountain Pine Beetle Advisory Committee Workplan - Presented by Jenna Altrogge
The Hinton Mountain Pine Beetle Advisory Committee developed a Workplan to cooperatively work towards the following goals: safe communities, control and mitigation, economic sustainability, and increased awareness. This Workplan is being brought to Council for approval and support to facilitate the actions that are outlined in the Workplan (Attachment #1). It was moved that Council approve the Hinton Mountain Pine Beetle Advisory Committee workplan as presented in attachment #1.

4. Second and Third Reading for the Amended Business License Bylaw No. 1126 - Presented by Wendy Jones
The purpose of the Business License Bylaw No. 1126 is to provide for the regulation and licensing of businesses in Hinton. Upon further consideration, Administration is recommending that Council reconsider the direction for further reductions to the Home-Based Business/Home Occupation and Regional Residential Business licenses given at the August 21, 2018 Standing Committee Meeting. Council’s direction would have financial impacts that result in an approximately $38,665 decrease in revenue (equivalent to a 0.3% tax increase). Alternatively, Administration is recommending adoption of the fee schedule initially proposed by Administration at the August 21, 2018 Standing Committee Meeting, which will only result in a $6,385 decrease in revenue. It was moved that Council give the amended Business License Bylaw no.1126 second reading as proposed in attachment 1. This motion carried. It was then moved that Council give the amended Business License Bylaw no.1126 third and final reading as proposed in attachment 1. This motion also carried. 

5. Cannabis Consumption Bylaw #1125 (First Reading) - Presented by Todd Martens
This Bylaw is intended to address cannabis consumption within our community once cannabis is officially legalized. Regulating cannabis consumption by banning consumption in public places will protect children, adults and seniors from exposure to second-hand cannabis smoke, while allowing people to consume cannabis in their privately-owned or rented space. This Bylaw aligns with federal and provincial legislation and strikes a balance between economic opportunities and efforts to mitigate community concerns. It was moved that Cannabis Consumption Bylaw #1125 be amended to remove vaping from this bylaw except for those instances when vaping is specific to the vaping of cannabis. This motion carried. It was then moved that Council gives first reading of cannabis consumption bylaw no.1125 as amended. This motion also carried. 

6. Animal Control Bylaw #1122 (First Reading) - Presented by Todd Martens
The current Animal Control Bylaw #1021 is outdated. A rewrite of the Bylaw has been undertaken to create a proposed new Animal Control Bylaw #1122 which has more enforcement capabilities. It was moved that Council amend the Animal Control Bylaw to change the fees to include options for one year licensing ($25), three year licensing ($75) and lifetime licensing ($250) for each dog. This motion carried. It was then moved that Council amend the Animal Control Bylaw to change the fees to include options for one year licensing ($15), three year licensing ($45) and lifetime licensing ($150) for each cat. This motion also carried. Council then moved that Council amend Animal Control Bylaw #1122 to designate the Mary Reimer Trail east of the Boutin avenue parking lot to the end of the forested area as off-leash. This motion carried. Finally, it was moved that Council gives first reading of Animal Control Bylaw #1122 as amended. This motion also carried. 

7. Exception to Purchasing Policy #016 - Presented by Mike Koziol

The current Purchasing Policy #016 does not effectively address the process for acquiring professional services, and places unnecessary restrictions for obtaining these services. Administration intends to perform a review of Purchasing Policy #016 as time permits but is requesting an exception to the Policy to address this time-sensitive issue of obtaining the necessary professional services to conduct an organizational review. It was moved that Council permits an exception to the advertised tender process required under purchasing policy #016 to allow for a suitable tender process to acquire professional services related to an organizational review. This motion carried. 

8. Proposed Energy Futures Road Show Letter of Support - Presented by Councillor Nelson
Councillor Nelson presented a letter of support for the Energy Futures Road Show. It was moved that Council direct Interim CAO Koziol to sign the letter of support for the Energy Futures Lab Roadshow project as presented at the Regular Council meeting of September 11, 2018. This motion carried. 

Councillor Trevor Haas: Council Haas had nothing to report, saying his committee will be resuming soon in their budgeting process.

Councillor Tyler Waugh: Councillor Waugh spoke to CEAC's intent to present terms of reference soon. Waugh went on to speak to his pride at the presentation for Mountain Pine Beetle earlier in the meeting, and a coming CFWY meeting.

Councillor Albert Ostashek: Nothing to report. 

Councillor Dewly Nelson: Councillor Nelson reported recent meetings with the Waste Management Authority, saying that while the committee is working on a 5 year plan, it is difficult to find parallels between so many different communities and their individual priorities. Nelson went on to speak to a cleanup held in the Natural Resource Park, encouraging others to take part and organize further cleanup activities. Nelson went on to speak to the MPB Chamber meeting, expressing his excitement at the prospect of Hinton representatives presenting a national policy for consideration. Nelson concluded by speaking to CFWY events scheduled in the near future, including the October 25 Sustainability Speaker and the Women in the West Yellowhead Conference. 

Councillor Joann(Jo) Race: Councillor Race spoke to a coming ASH meeting, as well as reminding Council and residents of the Alberta Culture Days activities scheduled for the end of the month. Race went on to detail a recent walk at the Bike Park and her pride in the area. 

In-camera is a legal term meaning “in private.” When a Council goes in-camera, it means the Council meeting is closed to the public. In general terms, the exceptions include matters where disclosures could be harmful to personal privacy, individual or public safety, law enforcement, intergovernmental relations, or economic or other interests; reveal confidential evaluations, local public body confidence, or advice from officials; or disclose information that is subject to legal privilege.

Following returning from In Camera, Council made the following motions:

1. Hinton Housing Update (Freedom of Information & Protection of Privacy RSA 2000, Section 16, 21, 24)
It was moved that Council direct Administration to end discussions on the P2 proposal as discussed in camera. This motion carried. 

2. Hinton Housing Update (Freedom of Information & Protection of Privacy RSA 2000, Section 16, 21, 24)
It was moved that Council direct Administration to proceed with the offer to purchase lands for $1,000,000 as discussed in camera. This motion carried. 

4. Recreation Centre Steering Committee Next Steps & Application Review (Freedom of Information and Protection of Privacy Act, RSA 2000, Chapter F-25, Sections 17 and 29)
It was moved that Council direct Administration to schedule a special meeting of Council to conduct next steps discussion regarding the Recreation Centre Project on October 11, 2018. This motion carried. It was then moved that Council defer the decisions regarding the citizens at large until after the October 11, 2018 Special Meeting of Council.