Council Highlights - March 6, 2018

Citizens' Minute with Council

Residents are welcome to speak to Council about issues, events, celebrations or concerns during Minute with Council. At the beginning of each regular Council Meeting, Mayor Michaels opens the floor to the public to speak and share with Council members, administration and meeting observers.

Bill McDonald
McDonald raised a question regarding rates for facility rentals on holidays, and spoke to the coming Challenge in the Rockies hockey event.

Delegations

Presentations are required to be arranged through the Executive Assistant, so that presenters can be sure time is set aside for their presentations on the Council agenda. Find out more about how to be a delegation by following this link.

1. RCMP Quarterly Review - Presented by S/Sgt Chris Murphy (Verbal)

2. Automated Traffic Enforcement Overview Committee Review - Presented by Todd Martens & S/Sgt Murphy
View the ATE Presentation here, as well as the ATE Statistics page of Hinton.ca here.

Public Hearings

In some instances, Council is required to conduct public hearings regarding land use bylaws, rezoning, etc., or on any other matter council deems appropriate.

There were no public hearings

Action Items

1. Annual Reporting and 2019 Budget Schedule - Presented by Carla Fox
This Annual Reporting and 2019 Budget Schedule, supported by Council and Administration, provides clear direction and expectations to guide the planning and budgeting process. The schedule identifies specific public engagement opportunities, Administration preparation time, as well as special Council meetings with achievable timelines. Administration recommends that this schedule be approved as presented.

It was moved that Council approves the Annual Reporting and 2019 Budget Schedule as presented. This motion carried.

2. Performing Arts Venue Project Closeout - Presented by Wendy Jones
The report details wrap up information for the West Fraser Guild: Home of the PATH project, including the estimated project budget of $5,486,637 with total project close out costs at $5,388,480, amounting to total Project savings resulted of $98,157. Interested readers can find it on page 19 of the agenda package, as available here. The report was accepted for information.

3. Membership Applications for Hinton Grant Funding Advisory Committee - Presented by Denise Parent
On an annual basis, Council appoints members to the Hinton Grant Funding Advisory Committee (HGFAC) to review and advise council on the grant applications.

It was moved That Deena Fuller, Nancy Robbins, and Peter Wilkinson be appointed to the Hinton Grant Funding Advisory Committee for a one-year term as citizen members and that two (2) members for the Hinton Grant Funding Advisory Committee be appointed from the Hinton Municipal Library Board and/or the Community Engagement and Advisory Committee (CEAC) Board for a one-year term. This motion carried.

4. Council Participation at Conferences- Added to Agenda by Councillor Dewly Nelson
Councillor Nelson brought forward this item forward to ensure Council was involved in the decision whether or not Council should attend two conferences. Two motions were made; That Council Approve Councillor participation at the Economic Development Association conference March 20-23, 2018, and that Council Approve Councillor participation at Board Leadership Edmonton 2018 on March 17, 2018; Both motions carried.

5. Appointment of Interim Chief Administrative Officer - Presented by Mayor Marcel Michaels (Verbal)
Denise Parent was appointed as Interim CAO; this motion carried. Following the appointment, a motion that the Mayor be authorized to sign the Letter of Offer as discussed was made. This motion also carried.

In Camera

In-camera is a legal term meaning “in private.” When a council goes in-camera, it means the Council meeting is closed to the public. In general terms, the exceptions include matters where disclosures could be harmful to personal privacy, individual or public safety, law enforcement, intergovernmental relations, or economic or other interests; reveal confidential evaluations, local public body confidence, or advice from officials; or disclose information that is subject to legal privilege.

1. Personnel Matter (Freedom of Information and Protection of Privacy Act, RSA 2000, Chapter F-25, Sections 23 & 24)

This matter was discussed previous to the appointment of Denise Parent as Interim CAO.

Information Items

Councillor Trevor Haas: Councillor Haas shared updates from the library, including coming spring break and Easter programming, as well as updating Council on a recent ASH meeting.

Councillor Tyler Waugh: Councillor Waugh spoke to a recent Mountain Pine Beetle Task Force meeting, as well as a coming CFWY meeting. He also informed Council that he and Councillor Nelson will be presenting the Town of Hinton Strategic Plan to attendees of a coming BSN meeting.

Councillor Ryan Maguhn: Councillor Maguhn spoke to a recent, and a coming, Mary Reimer Park Society meeting, and requested Admin support regarding voting protocol therefore.

Councillor Albert Ostashek: Councillor Ostashek reported on a presentation he made to the Hinton Rotary, regarding the Strategic Plan, as well as to his attendance at a recent Franco-Albertan heritage celebration day.

Councillor Dewly Nelson: Councillor Nelson updated Council regarding he and Mayor Michaels attendance at the Growing the North Conference, saying they attended presentations from a number of speakers including Aurora Cannabis, Dr. Jonathan Banks, as well as members of the 13 Ways team. He also informed Council about a recent Chamber of Commerce meeting in which Turning Point Generation presented, as well as coming plans for CFWY and WYRWM.

Councillor Joann(Jo) Race: Councillor Race informed Council of recent discussions with members of the public around both the Sustainability and Strategic Plan. She also reiterated information about the Challenge in the Rockies.

Mayor Marcel Michaels: Mayor Michaels expanded on Councillor Nelsons comments regarding Growing the North, saying he was impressed with the very technical presentation regarding Geothermal, as well as speaking about concepts shared by a speaker regarding finding compromises and solutions that best suite all involved.

CAO Stephane Labonne: nothing to report.

Administrative Inquiries

If Councillors have queries they would like to submit to admin, this will be the time at which they do. This is in accordance with Council's procedural bylaw.

There were no new inquiries.

Town of Hinton Newsflash

Need Tax Help?

Trained CRA volunteers are ready to file taxes for individuals, families, seniors, persons with disability and/or lower incomes. Call 780-865-6036 or visit FCSS at 821 Switzer Drive (The West Fraser Guild), no appointment needed (just bring your tax slips)!

You can view the entire agenda package here.

The next Council meeting will be held March 13, 2018, at 4pm
in the the Committee Room.