1. 2020 CONSOLIDATED FINANCIAL STATEMENT OF THE TOWN OF HINTON
The 2020 Financial Statements have been prepared by KPMG and reviewed by Administration.
Municipal Councils must approve annually the Financial Statements and the Financial Information Return of the municipality. The reports on the annual statements must be in accordance with the form and the reporting standards recommended by the Canadian Institute of Chartered Accountants. Further, the statements must be made public and forwarded to the Minister of Municipal Affairs. For detailed information on this item see Attachment 1: Page 18 - 66Council Motion:
That Council approve the Consolidated Financial Statements of the Town of Hinton for Year Ended December 31, 2020, as presented.
2. REGIONAL ASSESSMENT REVIEW BOARD APPOINTMENT
The Specialized Municipality of Jasper, the Town of Edson, the Town of Grande Cache and the Town of Hinton, as Partner Municipalities, entered into an agreement in 2007 to establish an Inter-Municipal Assessment Review Board.
Pursuant to section 454 of the Municipal Government Act, a Council must by bylaw establish a Local Assessment Review Board and a Composite Assessment Review Board.
Pursuant to section 455 of the Municipal Government Act, two or more Councils may agree to jointly establish a Local Assessment Review Board and a Composite Assessment Review Board to have jurisdiction in their municipalities as a Regional Assessment Review Board.
Bylaw #1123, the Regional Assessment Review Board Bylaw, provides for the establishment of a joint Local Assessment Review Board and a joint Composite Assessment Review Board with the Partner Municipalities to be known as the West Yellowhead Regional Assessment Review Board.
The Town of Grande Cache has withdrawn from the Inter-Municipal Assessment Review Board due to their dissolution into a Hamlet of the M.D. of Greenview. The M.D. of Greenview has an established Assessment Review BoardFor detailed information on this item see Attachment 1: Page 67-70
Council motion: That Council appoint Paul Butler as the Designated Chair for the West Yellowhead Regional Assessment Review Board, for a one-year term effective August 24, 2021, and that the Designated Chair’s remuneration and expenses follow the Town of Hinton’s Council Remuneration Policy.
That Council appoint Michelle Deschene as the Designated Clerk for the West Yellowhead Regional Assessment Review Board, for a one-year term effective August 24, 2021.
That Council appoint Sandra Rendle as Clerk to the West Yellowhead Regional Assessment Review Board effective August 24, 2021.
3. SPRAY PARK SHADES CAPITAL PROJECT
During the ongoing conversations in 2021, the option to have a shade structure commissioned locally has been brought forward by the legacy committee representative, though this request is not made official yet as a condition of funding commitment.
The current information that Administration has obtained is that supply and install of a wooden shade structure are only viable in 2021 in case the order can be secured on short notice, pending other projects and availability of contractor, weather conditions, and final funding allocation.
The Rotary Play and Spray Park opened at the end of May for the 2021 season.
At the Standing Committee Meeting of May 18, 2021, the following motion carried:
That Committee direct Administration to bring a report to the Regular Council meeting of July 6, 2021, for a decision regarding a revised Capital Budget 2021-2025 that reflects a Parks & Trails Major Reserve funding contribution of up to $ 20,000 for the 2021 Spray Park Shades project.
This item was postponed to the Regular Council meeting of August 24, 2021.
Since the Standing Committee Meeting of May 18, 2021, Administration has endeavored to meet with the legacy committee in order to report to Council on confirmed funding contribution amounts for this project. While an estimate has been provided below in the analysis section, Administration is still waiting for the legacy committee to come together in order to formally approve the funding/donation amount that will be provided to the Town for this project.
For detailed information on this item see Attachment 1: Page 74-88
Council motion: That Council direct administration to explore current and supplemental funding sources for the Spray Park Shades project. If by December 1, 2021, no supplemental sources can be found a funding source change of up to $20,000 from the Parks & Trail Major Reserve be utilized.
4. MAXWELL LAKE BRIDGE REHABILITATION
On April 27, 2021, Standing Committee, Administration brought a report to Council for direction request pertaining to the Maxwell Lake Rehabilitation project. At this meeting, Council’s consensus was achieved for the following direction:
That the Maxwell Lake Bridge ramps be constructed to allow pedestrian access only with a budget of $125,000 and that the project scope details, timeline, and deliverables come to Council no later than July 31, 2021.
That the total budget for the Maxwell Lake Bridge Rehabilitation project not to exceed $251,000.
That Administration incorporate the lowering of the Maxwell Lake Bridge and the modification of the balustrades in the Maxwell Lake Bridge plan due to be presented no later than July 31, 2021, to a maximum dollar value of $90,000 and providing a total deck lowering of at least 450 mm.
For detailed information on this item see Attachment 1: Page 89-97
Council motion: That Council proceed with Option 3 – Build Boardwalk Approaches (North, South & West) to Maxwell Lake Bridge with limited plaza features as required for connectivity, with no modification to the bridge structure or elevation.
Against: Haas, Michaels, Race