1. ACCESSIBLE TRANSPORTATION SERVICE DELIVERY NEXT STEPS
The Evergreens Foundation intended to launch their Accessible Transportation Services in early October 2020. As a result of the application to the Alberta Labour Relations Board, the Evergreens Foundation submitted a Notice of Termination as per section 12.6 of the Agreement between the Town and the Evergreens Foundation on September 22, 2020 (Attachment #2). As such, the Foundation did not commence their operations. On September 25, 2020, the Town submitted a response to the application to the Alberta Labour Relations Board (Attachment #3). On October 6, 2020, in response to the Town’s response, Unifor Local Union No. 855 withdrew their application to the Alberta Labour Relations Board (Attachment #4). At this time, there is no active signed agreement and the application to the Alberta Labour Relations Board has been withdrawn and therefore resolved. At the October 27, 2020 Standing Committee Meeting, the following direction received consensus: That Committee recommend Council implement Option #1 for the remainder of 2020 and Option A for 2021, as presented, to ensure temporary limited accessible transportation services are made available and to allow time for an agreement with an external party for the delivery of these services to be re-established and executed. As such, this report brings forward the recommendation of Standing Committee for Council decision to establish next steps for the delivery of accessible transportation services. Option #1 and Option A are described in detail in the following sections.

It was moved That Council implement Option #1 for the remainder of 2020 and Option A for 2021, as presented, to ensure temporary limited accessible transportation services are made available and to allow time for an agreement with an external party for the delivery of these services to be re-established and executed. This motion carried. 

2. WRITE-OFF REQUEST FOR PROPERTY TAX – 133 JARVIS STREET
Teresa Claeys and Janine Blyschuk, managers for Hillcrest & Parklane Mobile Home Park, contacted Town Administration in August 2020. A request was made to the Town Administration to write-off the outstanding taxes and penalties owing on two of the mobile homes within the Hillcrest Mobile Home Park. It was also brought forward that they request a demolition permit on these derelict homes, however it was subsequently denied, due to outstanding taxation owing. The Director of Corporate Services returned a call from Ms. Claeys in August of this year in which they discussed the issue in depth. Before this, a meeting was also had with the Taxation and Legislative services departments. In both instances, Town Administration dealt with the request accordingly and as stated with previous request from the Mobile Park Managers and Owners, Town Administration is not empowered by the Municipal Government Act (MGA) or the Taxation Penalty Bylaw 800-1 to write-off taxation or related penalties. Administration provided information to the park management, that they may request alternate direction or decision of Council, following Section 347 of the MGA. An email was received September 1st in this regard from park management. The email was included in the information package sent out as item 1 on September 2, 2020 for Council’s consideration.

It was moved That Council approve the request to write-off property taxes and related penalties in the amount of $5,149 for the properties located at Units 21 & 70, 133 Jarvis Street providing the properties are demolished no later than May 1, 2021, and that That Council direct Administration to bring a report regarding taxation of mobile home park property and residences to a Standing Committee meeting before the end of June 2021. These motions carried.

3. APPROVAL TO WRITE OFF OUTSTANDING LANDFILL ACCOUNTS AND TOWN OF HINTON ACCOUNTS RECEIVABLE
It is a necessary accounting practice to write off uncollectable Landfill Accounts Receivable and Municipal Accounts Receivable to ensure the municipal accounting records are kept current and reflect a receivable amount that is deemed reasonably collectable. Administration periodically reviews all outstanding accounts and determines which delinquent Accounts Receivable should be considered bad debt and written off. The outstanding Landfill Accounts Receivable and Municipal Account Receivable listed below have been deemed as bad debt by Administration to be written off by Council as per this policy. It is important to note that Accounts Receivable Collection and Write-Off Policy #105 states that a writeoff of an uncollectable account does not constitute forgiveness of the debt; it will remain payable by the debtor if a new account is requested. The write-off of the Landfill Authority accounts were brought to the Authority and approved for write off on October 2020.

It was moved That Council directs Administration to write-off the outstanding balance of $2,539.41 of delinquent Landfill Accounts Receivable and that Council directs Administration to write-off the outstanding balance of $26,075.29 of delinquent Accounts Receivable. This motion carried.

4. LAND USE BYLAW AMENDMENT #1088-15
Land Use Bylaw No. 1088 was adopted on September 6, 2016. The purpose for this amendment is to implement the future land use concepts identified in the Boutin Avenue design charrette. The second reason for the Land Use Bylaw amendment is to provide both the Development Authority and Council with clear development rational when considering future development proposals on lands districted Direct Control. In July 2020, the design team from V3 and ncx+ conducted the Boutin Avenue design charrette at Government Centre. The Boutin Avenue design charrette was an intensive collaborative engagement process that saw the project go from a vision stage to a final preferred concept design over a four-day period. This dynamic process brought different stakeholder groups to the table to discuss their needs and vision for the site. The design team took this information and created a series of site plans that capture the different visions. After the four days, the intent was to have a preferred concept design that has the support from those who participated. The process involved stakeholders and the public participating in three sessions during the four days to achieve validation of the preferred design. The Boutin Avenue Direct Control District will implement the site planning for area completed through the design charrette. On October 27, 2020, Standing Committee recommended the following actions to Council for the next Council meeting: That Committee recommend Council to give Land Use Bylaw # 1088-15 First Reading as presented.

It was moved that Council give Land Use Bylaw # 1088-15 First Reading as presented and That Council schedule a Public Hearing on December 1, 2020 at 4:00 p.m. in the Council Chambers to hear public comments on Bylaw #1088-15. These motions carried.

5. HINTON GRANT FUNDING ADVISORY COMMITTEE APPOINTMENTS - FOLLOW UP TO THE OCTOBER 20, 2020 ORGANIZATIONAL MEETING MOTIONS (VERBAL) DURING THE OCTOBER 20, 2020 ORGANIZATIONAL MEETING THE FOLLOWING MOTIONS WERE CARRIED UNANIMOUSLY:

OSTASHEK - That Council direct Administration to re-advertise directly with the schools to seek an additional 2 students for the Hinton Youth Advisory Council.

OSTASHEK - That an additional member be added to the Hinton Grant Funding Advisory Committee from either the Youth Advisory Council, the Community Engagement & Advisory Committee, or the Hinton Municipal Library Board. It was moved That Lila Underwood, Ethan Jahnke, and Kadence Rogiani are each appointed for an intake as Hinton Youth Advisory Council representatives for the 2020-2021 Hinton Grant Funding Advisory Committee. This motion carried. 

Councillor JoAnn Race: Councillor Race reported attendance at a Youth Advisory Council meeting, saying that growth and maturity was noted by returning attendees and looking forward to a new year.  

Councillor Tyler Waugh: Councillor Waugh reported a survey forthcoming from the CEAC relating to the COVID-19 pandemic - both the community's feelings and experiences, and the Towns response. The survey will be due back the third week of November, and CEAC aims to present the results in December or early January. 

Councillor Ryan Maguhn: Councillor Maguhn offered thanks and appreciation for time served on the Golf Course Society. Mayor Michaels commented on this, stating that Councillor Maguhns time served on the committee was exemplary of how Council should act on a committee. Maguhn concluded by thanking administration, saying that while the public may have seen the actions of the society and council visibly through Council meetings and public action, the work of administration behind the scenes was essential to the success of this action. 

Councillor Dewly Nelson: Councillor Nelson reported having attended a destination marketing organization meeting, sharing appreciation to EDO Kovatch for progress being made this year on the file. Nelson also reported attendance at a BSN virtual session, RCMP Town Hall, Hinton Youth Advisory Council, and a Beaver Boardwalk Committee Meeting.

Councillor Trevor Haas: Councillor Haas expressed appreciation for time spent as the alternate to the Golf Society, and then reported the Hinton Municipal Library is now in Phase 4 of reopening. Haas also detailed the cooperative action utilized to open the former Hinton Adult Learning space as study rooms. Haas then shared appreciation for the RCMP Town Hall, before detailing attendance at the FCSS Respite Care session. 

Councillor Albert Ostashek: Councillor Ostashek detailed attendance at a HREDC meeting, sharing that the coalition has a new chair in Louise Gale. 

Mayor Marcel Michaels: Mayor Michaels also reported having attended the HREDC meeting, describing positive feelings coming forward from the meeting. Michaels then reported that a new Beaver Boardwalk meeting will occur in the new month, saying at that time use of funds will be discussed. The FCM Sustainable Communities conference was also discussed, during which a smaller panel took place which Michaels expressed appreciation for. Michaels concluded by stating that slides from a recent Mountain Pine Beetle Regional discussion had been shared via email. 

CAO Emily Olsen: CAO Olsen expressed welcome to legislative services coordinator Sandra Rendle, echoing the Mayors welcome at the beginning of the meeting, before sharing information regarding a Organizational Alignment having taken place. Further information will be shared with the public in coming days. Olsen concluded by sharing that FCSS is currently undertaking three separate grant applications.

Early in the Town Response to COVID-19, Town Council meetings were moved to remote environments, closed to the public, and streamed online to allow for easy access by residents. However, one aspect of our Council meetings that was lost in this necessary response was Minute with Council.