Presentations are required to be arranged through the Executive Assistant, so that presenters can be sure time is set aside for their presentations on the Council agenda. Find out more about how to be a delegation by following this link.

There were no delegations. 

1. Amendment to Business License Bylaw No. 1126
Administration has conducted a review of Business License Bylaw 1126, which indicated that cannabis business license requirements outlined within the Bylaw are repetitious of regulations that fall under other jurisdictions including: o Land Use Bylaw 1088 o Alberta Gaming, Liquor and Cannabis (AGLC) Provincial jurisdiction through the Gaming, Liquor and Cannabis Act and the Gaming, Liquor and Cannabis Regulation that supersedes municipal bylaws. Administration is seeking to proceed to First, Second, and Third Reading of Business License Bylaw 1126-1 at the Regular Meeting of Council of April 21, 2020 in order to remove duplicative regulations and streamline the Bylaw. Council gave the Bylaw first, second, unanimous consent, and third reading. 

2. Rescind Development Services Policies
Corporate Services and Human Resources Departments conducted a thorough review process to evaluate and update how the Town’s government documents are developed, approved and distributed. The need was identified for a more clear and effective system for the development and distribution of policies and other governing documents. A new system was developed which included a Policy and a Reference Manual. Policy No. 1106 Town Policies, Procedures, and Directives was approved by Council at the November 20, 2018 Regular Meeting. A Reference Manual setting out guidelines that provides direction for the development, approval, and maintenance of Policies, Procedures, and Directives for the Town of Hinton was development in conjunction with this Policy. As a result of Policy 1106, the Development Services Division reviewed all policies to ensure they were up-to-date, consistent, and aligned with best practice. Upon review, Administration determined that Policies 046, 049, 061, 091, and 094 were no longer relevant and therefore should be rescinded. Council rescinded Policy 046, 049, 061, 091 and 094.
 
3. Asset Management Policy DS-6100 Amendment
The Asset Management Program is being implemented in stages over several years. Beginning with the overarching Asset Management Policy DS-6100 approved by Council on May 7, 2019, the next stage was to establish the Asset Management Strategy, followed by Asset Management Plans. Following the approval of the Policy, Administration has been focusing on the creation of the Hinton Asset Management Strategy as the next step in the process of improving asset management within the Town of Hinton. The development of the Asset Management Strategy resulted in minor reviews of Asset Management Policy DS-6100, as overviewed in Attachment #1. At the March 24, 2020 Standing Committee meeting approved the following motion: That Committee recommend Council approve the amended Asset Management Policy PD-6100 as presented. Please note, the previous designation of the Policy was PD-6100 representing “Planning and Development”. Since the department has been renamed to Development Services, the new designation is DS-6100 and is referred to as such throughout this report and in the amended Policy document. It was moved that Council That Council approve the amended Asset Management Policy DS-6100 as presented. This motion carried. 

4. Town of Hinton Safety Codes Services
At the March 24, 2020, Standing Committee meeting, the following motions were approved: 1) That Committee recommends Council approves the Town of Hinton becoming an accredited Municipality for Safety Codes Services. 2) That Committee recommends Council proceeds with implementing Safety Codes Service Delivery Model #1 wherein the Town of Hinton establishes an administrative function for permit sales and file administration but has all inspections in all disciplines performed through a contract with an accredited agency. As such, this report is being presented to seek Council approval for these directions. Please see the Agenda Package of March 24, 2020 for additional background information. It was moved That Council approves the Town of Hinton becoming an accredited Municipality for Safety Codes Services and That Council approves the Town of Hinton establishing an administrative function for permit sales and file administration but has all inspections in all disciplines performed through a contract with an accredited agency. These motions carried.

5. 2020 Regional Assessment Review Board Appointments
The Specialized Municipality of Jasper, the Town of Edson, the Town of Grande Cache and the Town of Hinton, as Partner Municipalities, entered into an agreement in 2007 to establish an Inter-Municipal Assessment Review Board. Pursuant to section 454 of the Municipal Government Act, a Council must by bylaw establish a Local Assessment Review Board and a Composite Assessment Review Board. Bylaw #1123, (attached), the Regional Assessment Review Board Bylaw, provides for the establishment of a joint Local Assessment Review Board and a joint Composite Assessment Review Board with the Partner Municipalities to be known as the West Yellowhead Regional Assessment Review Board. The Town of Grande Cache has withdrawn from the Inter-Municipal Assessment Review Board due to their dissolution into a Hamlet of the M.D. of Greenview. The M.D. of Greenview has an established Assessment Review Board. It was moved That Council appoint Nigel Knight as the Designated Chair for the West Yellowhead Regional Assessment Review Board, for a one-year term starting April 21, 2020 and that the Designated Chair’s remuneration and expenses follow the Town of Hinton’s Council Remuneration Policy CL1103 and That Council appoint Terri Williams as the Designated Clerk for the West Yellowhead Regional Assessment Review Board, for a one-year term starting April 21, 2020; both motions carried.

6. Tax Rate Bylaw No. 1145 and Supplementary Bylaw No. 1146
Tax Rate Bylaw #1145 (Attachment #1) The approved 2020 operating budget is $29,137,747 (excluding non-cash items). The Tax Rate Bylaw is required to generate the general municipal taxation amount approved in the budget of $13,013,023 (due to rounding the amount reflected in the tax rate bylaw is $13,013,562). In addition, amounts are collected for the School Tax Levy and Evergreen Foundation Levy. This budget was presented to and approved by Council on March 17th, 2020. Assessment information was presented to Council during the budget presentation in March. Assessment values presented to Council in March have since decreased by $161,000 in Commercial assessments which is immaterial in the results which totals $1,887,945,270 in assessment values. Tax rates for 2020 will be decreasing by 3.1%. The Tax Rate Bylaw includes the requisitions for the Education Property Tax and the Evergreen Foundation. These amounts are set by the province and the municipality is responsible for the collection and remittance of these requisitions. Supplementary Assessments Bylaw #1146 (Attachment #2) In order to assess and collect taxes for the 2020 taxation year on newly completed improvements, it is necessary to pass a bylaw each year to provide for supplementary taxation. The Municipal Government Act (section 313), provides Council with the authority to levy supplementary property tax. The 2020 Budget contains supplementary property taxation revenue in the amount of $10,951. In order to collect this revenue, it is necessary to put in place a Supplementary Assessments Bylaw. Council gave the Tax Rate Bylaw first and second reading, and the Supplementary Bylaw first, second, unanimous consent, and third reading. 

7. Waste Rate Bylaw No. 933-4
This report is brought forward annually in alignment with the annual budget process. Once the annual budget is approved with revised collection rates, the Waste Rate Bylaw must be amended to reflect the revised collection rates as set by the budget. In 2020, the waste rates increased by 5% for non-residential customers. As such, Waste Rate Bylaw #933-4 (Attachment #1) reflects this adjustment. Council gave the bylaw first, second, unanimous consent, and third reading. 

Councillor Trevor Haas: Councillor Haas spoke to an upcoming Library board meeting. Haas then offered his thanks to Interim CAO and DEM Olsen, as well as the EOC, for their work in providing requested resources to AHS. 

Councillor Tyler Waugh: Councillor Waugh shared that previously planned outreach for CEAC has been delayed do the the pandemic. Waugh then detailed a business needs survey which was implemented by CFWY giving both optimistic and concerning insight regarding impacts so far in the community. Waugh finished by sharing that the results would be available on CFWY's website. 

Councillor Ryan Maguhn: Councillor Maguhn shared that the Golf Society Director has been working closely with the Town's Interim Strategic Services Manager to prepare a presentation that will come before Council soon. 

Councillor Albert Ostashek: Councillor Ostashek shared attendance at a recent HREDC meeting where COVID and its impacts were discussed. Ostashek concluded by offering well wishes to all. 

Councillor Dewly Nelson: Councillor Nelson shared that CFWY continues to hold casual meetings, and that during a recent meeting it was announced the the Community Futures Network has received federal funding that will soon be available for applications. More information is forthcoming. 

Councillor JoAnn Race: Councillor Race had nothing to share. 

Mayor Marcel Michaels: Mayor Michaels extended thanks on behalf of Council and the Community to Administration, including every employee and leadership, for their work to continue to run Town business and Council meetings while also responding to needs as result of the pandemic event. Michaels concluded by offering thoughts and prayers to Nova Scotia, and offered thanks to all first responders. 

Interim CAO Emily Olsen: Interim CAO Olsen announced that Hinton Kids for Success has been approved for reopening to support essential workers (more information here). Olsen concluded by offering heartfelt thanks to the the entire staff base for their continued work in support of the community.